On 26 July 2012, the Governor of the Manpower Employment Organisation (OAED), Dr. Elias Kikilias presented the eGovernment and financial management information systems of OAED to the Chairmen of the Social Partners, as well as its transition into a new era of automated services.
Currently, the IT infrastructure of OAED consists of six separate subsystems whose key goals are to:
The strategy of OAED aims to fully implement eGovernment services by adopting low-cost modern technologies (open source) and by creating economies of scale, namely the development of a centralised system for an installation that would require limited equipment and would minimise maintenance costs/support.
The eGovernment and financial management information systems of OAED, as well as their objectives and future objectives, were presented as follows:
Management Information System: The total record of transactions between citizens and OAED is stored in a single form, whereas applications can be submitted electronically. The system, combined with the financial management system, performs over 5 million transactions per year in a completely secure, transparent and accountable manner. The time required to complete administrative operations has been reduced from more than 60 days to 3-5 days. Similarly, the number of documents requested by citizens was decreased, since the majority can be drawn electronically. At the same time, applications for participation in programmes and the points awarded to the candidates can be performed strictly by electronic means. The electronic issuance of unemployment certificates will be activated along with the launch of the updated OAED portal on 1 September 2012.
Financial Management Information Systems, electronic procurement and materials management: The system covers the most innovative and efficient processes for electronic procurement (eProcurement), for materials and financial management for all OAED departments. All financial management functions are performed in real time for all of OAED services, covering the entire management of both national and EU funds; this also results in monitoring the budget execution in real time. OAED is a pioneer among other public bodies in the electronic management of procurement centres and the economic cost of all of its units. The system has an integrated platform of electronic procedures which covers the entire procurement procedure, thus helping to reduce and rationalise expenditure overall.
Upgrading the OAED portal: The main purpose of the portal is to become a platform for interactive communication and interaction with working and non-working individuals and businesses. It will also enable labour supply and demand online, as well as to enter job seekers’ resumes and job vacancies from employers, without the involvement of the OAED Employment Promotion Centres and the physical presence of the interested parties. Specifically, the new web application for online matching of labour supply and demand is expected to:
In addition, the portal provides individuals with the opportunity to submit electronic applications for employment policy programmes and training, thus ensuring transparency in the outcome of the results, eliminating inconvenience for citizens and businesses, while also reducing the workload of public services.