Implementation and Management Approach
ARHiNET Project task group consists of archival experts from CSA and the IT specialists from Avicena Software Company. The task group is responsible for the development and planning of further activities; IT specialists provide software development and technical support while CSA provides the professional framework. System administrators (CSA officers) are in charge of organizing and planning implementation and education of users. CSA and other state archives provide education for the records creators under their supervision. Workshops and seminars for old and new system users are regularly organized.
System development began in the second half of 2006 and the first version, containing converted data on archival holdings from various data bases was installed on the server of the CSA in October. Training provided for archivists to learn how to work with the new system was organized first in CSA and after that in regional archives and the sequence of operations was defined.
In October 2007 the online Register of archival fonds and collections of the Republic of Croatia, which is an integral part of the ARHiNET system, was opened to the public and an online access to the data on archival records kept in the archives, as well as other institutions which hold archival material was provided. The Register currently contains data on 14.000 fonds and collections, 50.000 other archival units (series, files and items), 14.000 creators and 6.000 records creators and owners, more than 4.000 finding aids and 3.000 bibliographical units on archival holdings, as well as digital copies of particular documents. Data are being entered and continually updated on the basis of the submissions by records creators and owners under the supervision of the state archives.
Within a period of one year (from October 2006, when the system was installed on the server of the CSA till October 2007, when it was made public) all state archives joined the project, which stimulated the creation of an information-documentation service dealing with archival records on national level. The introduction of ARHiNET for other public and private record owners in October 2007 marked the second phase in its realization and the continuation of activities regarding integration and exchange of data among institutions creating and keeping archival material. Around 750 employees from more than 150 various institutions are currently registered in the system.
Owing to the results achieved so far regarding development and implementation of ARHiNET, this project has gained active support by the Ministry of Culture of the Republic of Croatia, which accepted it as a national project. From 2008 ARHiNET is a part of the Operative plan concerning the implementation of the E-Croatia programmeÂ in a way that all users included in the project contribute not only to the standardization and improvement of service quality in the archives but to a transparent work of government and public administration too.
The technical specifications of this information system include web application with MS SQL server 2008 as a base, the program language C#, Visual studio 2008 for application development, NET framework 3.5 and Web 2.0. Technologies used for making the application are: AJAX web, WPF and Silver Light. In application, where necessary and because of large quantity of data which needs to be edited and stored in database, asynchronous operation mode is used. Likewise, because of large number of users using the operating system and because of enhancing of performances and speed, View state function of storage has been implemented in database, so that the Internet transit could be minimised.
The advantage of such solution is the possibility to create the uniform base together with a uniform data protection system at minimal costs. Its main characteristics are availability, reliability, flexibility and exstensivity with general and specific defined functionalities. System is created on modular basis which enables the design and implementation of particular modules as separate projects and their continuous connecting in unique system.