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Albofornitori

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Acronym of the case:

Albofornitori

Web address of the case:

Country of the case:

Italy

City/region:

Cremona

Posting Date:

3 February 2010

Last Edited Date:

24 February 2010

Author:

Bruno Rottoli (CSAmed)
case's imagecsamed's picture

Type of initiative

  • Project or service-imgProject or service

Case Abstract

Albofornitori is a platform for eProcurement which supports the following phases: eSourcing, ePublishing, eNoticing, eTendering, eAwarding. It's a:

1) certified suppliers electronic list for public awarding authorities

The list of suppliers is catalogued by a product/service classification, letting them upload electronic certificates and attestations.

2) eSourcing portal

Albofornitori includes a legal review,
news from suppliers and from awarding authorities.

3) ePublishing and eNoticing portal

It manages the entire publication procedure covering all the informative debt as fixed by the national law: Guue (CSAmed is eSender with IT001 login), GURI (the Italian official journal), ministerial and regional websites, national and local newspapers.

Albofornitori offers a service for daily electronic distribution of European notices (CSAmed is a license holder), selected on the basis of the desired CPV and countries.

4) eTendering and eAwarding portal

It manages all the acquiring procedures according to the European and national law: best price / price + technical evaluation / price + technical evaluation with a final price auctions (open and restricted procedures).
Over European threshold it handles a specific procedure to assure the bid's inviolability, based on the use of electronic signature and timestamp. This procedure is registered by the national office (SIAE) and the international office (Washington copyright).

Main figures

  • more than 7.000 suppliers
  • more than 40 awarding authorities
  • two regional centralized awarding authorities
  • one association of 500 local authorities 
  • about 3.000 tenders
  • more than 1 billion euro transaction over the European threshold
  • totally paperless procedure
  • only 90 days between the official notice and the contract (on average)
  • best results for the most complex tender: 64 days for 290 million, 100 suppliers, 900 items

 

Description of the case

Start date - End date
September 2002 (Ongoing)
Date operational
September 2002
Target Users
Administrative | Business (self-employed) | Business (industry) | Business (SME) | Other
Target Users Description

Public administrations on the one hand, and private suppliers on the other hand.

Scope
Local (city or municipality) | National | Regional (sub-national)
Status
Operation
Language(s)
Italian

Policy Context and Legal Framework

Italian Regulation on electronic procurement for public administrations (DPR 101/2002)
Directive 2004/18/EC on Public Procurement
Italian Law on Public Procurement (D. Lgs. 163/2006)

Project Size and Implementation

Type of initiative
Other
Overall Implementation approach
Public administration
Technology choice
Mainly (or only) open standards | Open source software
Funding source
Private sector
Project size
Implementation: Not applicable/not available
Yearly cost:
€49-299,000

Technology solution

All services are in ASP (Application Service Provider) via HTTPS (SSL v3)

Operating system: VirtualIron (http://www.virtualiron.com/)

Database: MySQL version 5.1

Web server: Apache 2

J2EE application server: JBoss version 4.2.3 stable

Impact, innovation and results

Economic effects
Larger than €10,000,000

Impact

More than 7000 qualified suppliers

More than 40 awarding authorities, whereof 2 regional centralized authorities

More than 3000 auctions

More than 1 billion euro transactions over European threshold

Only 90 days between the official notice and the contract (on average)

Lessons learnt

All things dealing with public procurement and usually managed in a traditional way can be managed in electronic way.

The main obstacle is cultural: users aren't still so familiar with technology and often choose the traditional paper mode only for habit.

The main benefits are organizational, since the needed resources are reduced and the working times are optimized.

 

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